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Privacy Policy
Our Commitment to Privacy
Genius Factor Academy is committed to protecting the privacy and security of students,
educators, parents, and educational institutions who use our educational technology platform.
This Privacy Policy explains how we collect, use, protect, and share information in compliance
with federal laws including FERPA and COPPA.
Who We Serve
Our educational technology platform serves:
- Students in K-12 educational settings
- Educators including teachers, counselors, and administrators
- Parents and Guardians of student users
- Educational Institutions including schools and districts
Legal Compliance
We comply with key federal education privacy laws:
- FERPA (Family Educational Rights and Privacy Act) - protects student education records
- COPPA (Children's Online Privacy Protection Act) - protects children under 13
- State education privacy laws including California and New York requirements
Information We Collect
From Educational Institutions
- Student names, grade levels, and school enrollment information
- Academic performance data and assessment results
- Contact information for educators and administrators
From Students
- Educational goals, interests, and learning preferences
- Assignment submissions and academic work
- Progress tracking and learning analytics
- For students under 13: only with appropriate parental consent
From Parents/Guardians
- Contact information for educational communications
- Preferences for receiving updates about student progress
Automatically Collected
- Technical information about device and browser usage
- Platform usage patterns to improve our services
- Security logs to protect against unauthorized access
How We Use Information
We use information exclusively for educational purposes:
- Personalized Learning: Adapt instruction to individual student needs
- Progress Tracking: Monitor academic progress and provide feedback
- Communication: Enable communication between educators, students, and parents
- Platform Improvement: Enhance our educational services through analytics
- Compliance: Meet legal requirements and institutional policies
We do not sell, rent, or trade personal information for commercial purposes.
Information Sharing
We share information only in limited circumstances:
- With Educational Institutions: Student progress and academic data with authorized
school personnel
- With Parents: Academic progress information about their children
- With Service Providers: Technical vendors who assist in providing our services (under
strict confidentiality agreements)
- Legal Requirements: When required by law or to protect safety
Student and Parent Rights
Under FERPA
- Right to inspect and review educational records
- Right to request correction of inaccurate records
- Right to control disclosure of educational information
- Rights transfer to students at age 18
Under COPPA (Children Under 13)
- Right to review personal information collected from children
- Right to request deletion of child's personal information
- Right to refuse further collection of child's information
- Parental consent required for data collection
Data Security
We protect information through:
- Encryption: All data transmission and storage is encrypted
- Access Controls: Strict limits on who can access information
- Security Monitoring: 24/7 monitoring for unauthorized access
- Regular Audits: Annual security assessments and compliance reviews
- Staff Training: Comprehensive privacy and security training for all employees
Data Retention
- Student Data: Retained only as long as necessary for educational services
- Educational Records: Typically retained for 7 years after student graduation
- Account Data: Deleted when users are no longer affiliated with participating institutions
- Backup Data: Securely deleted according to our retention schedule
Your Choices and Controls
Students and Parents Can:
- Request access to personal information
- Request correction of inaccurate information
- Request deletion of personal information (subject to educational record requirements)
- Opt out of non-essential communications
Educational Institutions Can:
- Control what student data is shared with our platform
- Request deletion of institutional data
- Manage user access and permissions
- Export data for institutional records
Cookies and Tracking
We use cookies and similar technologies to:
- Maintain user login sessions
- Remember user preferences
- Analyze platform usage to improve services
- Ensure platform security
Users can control cookie settings through their browser, though some features may be limited if
cookies are disabled.
International Users
Our services are designed for US-based educational institutions. If you are located outside the
United States, please be aware that information may be transferred to and processed in the
United States where our servers are located.
Policy Updates
We may update this Privacy Policy to reflect changes in our practices or applicable laws. We will:
- Post updated policies on our website
- Notify educational institutions of material changes
- Provide at least 30 days notice before changes take effect
- Obtain additional consent when required by law
Contact Us
For privacy questions or concerns:
ATTN: Privacy Officer
Genius Factor Academy
Email: info@geniusfactoracademy.com